Practical Health & Safety Files for Your Business, Site or Client Requirement
OHSE Resolved develops practical health and safety files aligned to your business activities, site risks, client specifications and applicable occupational health and safety requirements.
A safety file should support compliance, guide implementation and provide clear evidence of your health and safety arrangements.
Built Around Your Scope
Files are prepared around your business activities, site work, client specification and operational risk.
Practical Documentation
Includes relevant appointments, registers, policies, procedures, risk assessments and supporting records.
Implementation Guidance
Support can be provided to help complete, sign, issue and implement the file correctly.
Pick the File Type and See the Typical Index
Every file is built to scope, so the structure differs. These are the sections we most often prepare for each type — send us your client specification and we align the index to it exactly.
Company Safety File
8 typical sectionsYour baseline OHSE system: the policies, appointments, assessments and registers that show how health and safety is managed across the business.
Indicative index · final structure follows your scope and client specification
Safety File Content That Supports Practical Implementation
A health and safety file should contain the documents, appointments, registers and supporting records needed to manage workplace health and safety responsibilities.
Policies & Procedures
Relevant OHSE policies, procedures and safe working arrangements aligned to the business activities and site requirements.
Appointment Letters
Applicable health and safety appointments for responsible persons, representatives, first aiders, fire marshals and other required roles.
Risk Assessments
Risk assessment documentation relevant to the workplace, task, project, site activity or client requirement.
Registers & Checklists
Practical registers, inspection checklists and records to help the business maintain evidence of ongoing OHSE control.
Emergency Information
Emergency arrangements, contact information, evacuation support documents and first aid or firefighting-related evidence.
Client or Site Requirements
Where applicable, the file can be aligned to specific client specifications, contractor requirements or site access expectations.
Need a specific client file?
Send us the client specification, contractor pack or checklist and we will align the file to the required scope.
A Clear Process From Scope to Implementation
We confirm what the file is needed for, review the scope and prepare a practical health and safety file that can be used, signed, issued and maintained.
Send us the checklist or contractor pack and we will align the safety file to the requirement, section by section.
Submit Your RequirementConfirm the Requirement
We confirm whether the file is for your company, a specific site, a client requirement, contractor pack or project scope.
Gather the Information
We request the relevant business information, scope of work, site details, employee details and any client specifications.
Develop the File
We prepare the relevant documents, appointments, registers, risk assessments and supporting records for the agreed scope.
Support Implementation
Where required, we assist with signing, issuing, updating, implementing and maintaining the file in practice.
Construction safety files, contractor safety files and site-specific files
A safety file for construction work has to answer the client’s health and safety specification under the Construction Regulations, 2014. A contractor safety file for work at a client’s premises shows how you meet the OHS Act before you are allowed on site. We build both around your actual scope, and we tell you up front which documents only you can supply, such as medicals and the letter of good standing.
For the full list of safety file requirements, read our guide: What goes in a health and safety file in South Africa?
Check where you stand first.
Not sure what your file is missing? These free tools show where you stand before you ask for a quote. No signup, and nothing is submitted unless you choose to send it.
Construction Safety File Readiness Check
Is your safety file ready for the work happening on site?
Open it → Free checkContractor Safety Compliance Check
Do you control contractors, or just collect their documents?
Open it → Free checkLegal Appointments Check
Are key safety roles appointed, competent and actually active?
Open it → Free postersSafety Posters
Twenty print-ready posters for site offices and notice boards.
Open it →New to safety files? Read our guide: What goes in a health and safety file in South Africa?
Need a Health & Safety File for Your Business or Site?
Send us your requirement and we will advise on the safety file scope, the information needed and the next steps.
info@ohseresolved.co.za
Helpful information: include the client requirement, scope of work, number of employees, site location, contractor pack or checklist where available.
Whether the file is for your company, a site, a project or a client requirement.
The business activity, site location and scope of work.
The client specification, contractor pack or checklist where you have one.
We then confirm the file scope and quotation.